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the name of your business or organisation and its New Zealand Business Number (NZBN), if you have it.

This is because you need a separate poster for each location.

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Use this template if you do not have a New Zealand driver licence or you have a large number of locations. If you prefer, you can complete the Ministry of Health template. Use the Ministry of Health bulk-upload template If you have a large number of locations or do not have a New Zealand driver licence, use the Ministry of Health bulk-upload template.

an email address and contact phone number for each of your locations.

address details for each of your locations.

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The form will ask you for your NZ Business Number (NZBN) or Business Industry Classification Code: you do not need these if you're creating a QR code for personal reasons. You'll need to fill in a separate form for each of your locations. Complete the online formД¬omplete the online form to get your QR code posters. You can also use the Excel spreadsheet for your personal records and calculations.Д¬lick here for important legal disclaimers.There are 2 ways to get your QR code posters, and you can use whichever way is easiest for you. You can use our mileage log template to create your own paper logbook, but remember to write all your entries by hand вЂ“ this will satisfy the IRS. This applies even if you complete the logbook on your PC and then print it out. Keep in mind: Since Excel mileage logs can be modified at will and these changes are difficult to trace, they may not be recognized by the tax authorities. In the case of detours, it may also be useful to explain the route in more detail. Also specify whether it was a business or private trip and what purpose it served.

In the following lines, document the name of the driver, the date, the mileage at the beginning and end of the trip and the total distance traveled for each individual trip.

In many cases, this is congruent with the current fiscal year.

One line below defines the exact period of vehicle usage.

Do not forget to add the final mileage before submitting your mileage log to the tax office.

Note the mileage of the vehicle at the beginning of the respective usage period in the upper right corner.

Enter your name or the name of the employee who will be primarily using the vehicle.

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In the top left corner, enter the vehicleвЂ™s official registration number.

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The following instructions explain how to complete the form correctly: However, make sure in advance that the selected program meets the requirements listed here. Smartphone apps for keeping electronic logbooks are also permitted, as long as subsequent changes to entries are technically excluded or automatically marked. This means that a stack of loose sheets may not be accepted, but a bound book or exercise book will be.

The tax office generally requires driverвЂ™s logbooks in a closed, non-manipulatable format.

If they are nevertheless absolutely necessary, they must be marked accordingly.

Subsequent changes in the logbook are only permitted to a limited extent.

Mileage information must be as accurate as possible.

Make sure that your entries are correct so that there are no discrepancies with the other details in your tax return (e.g.

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The only exceptions are certain professional groups like taxi drivers and sales representatives. This means that, even for routine journeys, all mandatory information must be provided each time.

All information in the logbook must be complete.

For the purpose of IRS verification, the mileage log should be as clear as possible and each entry needs to be legible.

Recording information days after the fact, rounding up and estimating are not permitted. For journeys between home and the workplace, this is also sufficient.

When recording private journeys, the initial and final mile readings are sufficient.

Minimum details include: Date and mileage according to the odometer at the beginning and end of each trip, total distance traveled, the destination, the route (in the event of detours), as well as the purpose of the trip.

If the vehicle is used by more than one person, the driverвЂ™s name must be recorded for each journey.

A separate logbook must be kept for each vehicle.

Here are the guidelines for creating and maintaining a proper mileage log: